Table of Contents
Introduction
The beginning of a speech is more than just a formality—it is the moment when the speaker establishes a connection with the audience. A good introduction sets the tone, sparks interest, and signals that the rest of the speech is worth listening to. Much like an appetiser before a hearty meal, if the introduction fails, the audience may assume the rest of the speech will be equally disappointing. This is why every speaker should craft their opening with care, ensuring it is both engaging and respectful.
One phrase that has become common in many formal gatherings is “all protocols observed.” But does this expression truly serve its purpose? Let’s explore its effectiveness—and the alternatives speakers can use to start well.
The Problem with “All Protocols Observed”
The phrase “all protocols observed” is widely used in political rallies, churches, funerals, and school ceremonies. However, it is not standard English, and repetition does not make it correct. While it may appear to save time by lumping together different groups of people, it has some major shortcomings.
1. Avoiding Tediousness and Impersonality
Far from being efficient, the phrase has become a cliché. It sounds detached, robotic, and impersonal. Listeners may feel unacknowledged, as though the speaker is rushing past the important courtesy of greeting. A warm greeting, on the other hand, makes people feel recognised and valued. A "good afternoon esteemed ladies and gentlemen" is better than "all protocols observed."
2. Being Inclusive of Everyone
The real task is to observe protocol properly—acknowledging people in order of importance, starting with the highest authority and working down. This shows respect and makes each group feel included. For example:
“The Guest of Honour, the Head Teacher, teachers, and fellow students—good morning.”
However, long lists can consume valuable speaking time. So what should a speaker do in large gatherings?
Addressing Different Audiences
The best approach is to group people appropriately rather than naming everyone individually. This ensures inclusion without being tedious. For example:
At a school function: “The Principal, teachers, and students—good morning.”
At a government function: “The Honourable Minister, deputy ministers, and distinguished guests.”
Generic but standard expressions like “ladies and gentlemen” or “boys and girls” can also be used to capture the wider audience respectfully. The key is balance: enough recognition to show dignity, but concise enough to keep the speech engaging.
The Importance of Conciseness
Time is always limited, and so is the audience’s attention span. A good speaker should capture attention early, making listeners eager to hear more. Being concise in the introduction avoids boring the audience and allows more time for the main message. Remember, the introduction is not the speech itself—it is the door to the speech. Keep it clear, respectful, and engaging.
Conclusion
How you start a speech determines how your audience receives the rest of your message. While phrases like “all protocols observed” may seem convenient, they are impersonal and non-standard. Instead, group your audience respectfully, acknowledge the highest authority, and use inclusive, dignified expressions. A strong introduction is concise, warm, and audience-centered—an appetiser that whets the appetite for the main meal of your speech.
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